DOE Needs Contractor to Digitize, Shred Paper Records

The Department of Energy is seeking vendors capable of digitizing paper records and providing software tools for record management.

The contractor will support the Consolidated Service Center, an organization that provides environmental compliance, safety and health, quality assurance and other services to the DOE Office of Science, according to a draft performance work statement posted on SAM .gov.

DOE’s request for information states that CSC needs an application that can store, track and maintain digital records in accordance with federal records management regulations and best practices.

The tool is expected to be able to create digital records out of scanned paper records as well as create new records in the application.

CSC said it would be ideal for the application to be hosted on a cloud platform approved under the Federal Risk and Authorization Management Program.

The contractor will also be responsible for the scanning, digitization, indexing and storage of paper records. CSC currently has 5,032 boxes at its site in Oak Ridge, Tennessee. Each box holds an average of 2,000 pages of documents.

Once the digitized records have been quality-checked, the contractor will be tasked to shred the papers and destroy the boxes.

The paper records’ associated SharePoint metadata will also be migrated to the record management application.

CSC added that, if deemed necessary, the contractor must also provide a range of services related to transitioning systems’ operations and maintenance to the government and a follow-on support contractor.

The government anticipates the work to be completed within 18 months of the contract’s award.